Privacy and Data Protection Statement

The London Art History Society takes the privacy and security of its members very seriously and has amended its policy in line with the General Data Protection Regulation 2018 (GDPR) which replaces the Data Protection Act 1995 in order to encompass the new digital era. Personal details of Society members are stored securely and are only accessible to authorised London Art History Society Committee members; they may be disclosed to other people for the purpose of London Art History Society business only and will not be given to others for any other purpose.

What details are stored?

Each member’s title, name, address, email address and telephone number are kept securely by the Society. All the information which we gather and retain about individual members comes directly from the individual member concerned, usually through the membership application form. 

Where is the information stored?

The London Art History Society uses an online facility called WebCollect to manage and process membership information, event bookings and payment transactions. WebCollect was chosen for this role partly because of the importance they attach to Security and Privacy. Click on the links for information on their Privacy Policy and Security Policies.

Purpose of holding personal data

The Society only collects data that is necessary to keep members informed of its activities and news; to enable members to book and pay online for events; and to contact members for administrative purposes. Communication with members may be by email or post. The Society may analyse members’ data anonymously in order to provide reports, for example on the number of members attending individual events.

Who has access to data?

Only authorised Society Committee members and secretarial support have access to the information stored securely on WebCollect for administrative purposes. Payment and transaction details are not accessible to Society personnel. This function is processed separately by WebCollect where all personal information, including any card or bank details, are fully encrypted with 256 bit SSL encryption and they will not share members’ personal information with any third parties, except for the limited purpose of processing payments (see the WebCollect security link above).

Members’ data may be shared with other businesses solely for the purpose of conducting the Society’s activities. Members’ details will never be sold to third parties. The only circumstances under which personal data may be disclosed to third parties is to comply with legal obligations, for example to law enforcement agencies.

How to unsubscribe

Members can request their personal data to be removed at any time. All personal details will be permanently deleted and it will no longer be possible to receive information and updates about any events and tours or other news. Requests should be made in writing and sent to Membership Support, London Art History Society, c/o Tudor Cottage, Stoke Prior, Leominster, Herefordshire HR6 0LG.

How long is personal data kept for?

If a member requests personal information to be removed it will be deleted within 48 hours of the request being received. If a member’s subscription is not renewed within two months of the renewal date then their membership will cease and their personal data will be deleted from WebCollect.

How to contact the Society

If members have any concerns about their personal data they should contact the Secretary or the Chairman. To change or update current information held please write to Membership Support, London Art History Society, c/o Tudor Cottage, Stoke Prior, Leominster, Herefordshire HR6 0LG.